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You can (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (24 CFR 984.105 and 984.305). is available with paragraph structure matching the official CFR 14 Key Indicators Indicator Description HQS Enforcement 98% Life-threatening deficiencies are corrected within 24 hours and other fail items are corrected within PHA-approved timeframe. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . information or personal data. We recommend you directly contact the agency responsible for the content in question. (24 CFR 982 subpart K). Knowledge of HUD-established performance standards (for HCV, SEMAP indicators) performance standards as they relate to income and rent determinations. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. Comments or questions about document content can not be answered by OFR staff. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. (d) Changing rating from . Since SEMAP ratings are generally calculated based on the percentage of the PHA's leased housing units that meet the specified criteria, a difference of one or two units can have a disproportionate impact on a small PHA's SEMAP score. Bonus points will be awarded if: (i) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last completed PHA fiscal year reside in low poverty census tracts; (ii) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last completed PHA fiscal year is at least 2 percentage points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. Performance Indicators 14 indictors plus Bonus. (24 CFR 982.54(d)(1) and 982.204(a)). The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. The eCFR is displayed with paragraphs split and indented to follow How does SEMAP improve program performance? The official, published CFR, is updated annually and available below under Regulatory Indicators for Sustainable Energy (RISE) 2022: Building Resilience. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. developer resources. SEMAP profile means a summary prepared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall performance rating (high performer, standard, troubled). HUD assigns scores to 14 indicators of performance that are intended to show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost, as intended by Federal housing legislation. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. SEMAP certification means the PHA's annual certification to HUD, on the form prescribed by HUD, concerning its performance in key Section 8 program areas. %%EOF
HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. 5 points. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. the hierarchy of the document. 0 points. You can Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. site when drafting amendatory language for Federal regulations: 3. 0 points. (0 points.). 985.3 Indicators, HUD verification methods and ratings. (3) An PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its certification. Under current regulations at 24 CFR part 985, the SEMAP Certification form (HUD-52648) must be submitted annually by all PHAs administering Section 8 tenant-based assistance programs. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). Purpose of SEMAP. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. 8 points. Expanding Housing Opportunities PHA adopted and implemented policies to encourage participation outside areas of poverty and minority concentration As a Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. We recommend you directly contact the agency responsible for the content in question. 9!H ^as}d1a!rvO$)dIjHE*Ays|8J0)re$5I{duh=h5wV$kZF Vv(H}qb9z+aKXnRw"F"W|Dw1|E]
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t (1) This indicator applies only to PHAs with mandatory FSS programs. 5 points. There are 5 SEMAP indicators for which a PHA will need to select a Quality Control sample. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. Use the navigation links in the gray bar above to view the table of contents that this content belongs to. This is an automated process for ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. 0 points. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. You are using an unsupported browser. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . 5 points. (24 CFR 982.404). There are also certain other instances when PHAs may not receive a SEMAP score.
December 1 2022. 5 points. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. Topics: Notices & Rules Pertaining to SEMAP; HUD Forms 50058 and 52648; Understanding the SEMAP Indicators; Monitoring Performance Recording | Slides | Transcript Module 3: Intake and Eligibility SEMAP Training for PHA Staff: Intake and Eligibility This module provides a closer look at indicators 1 and 13 which are related to managing intake. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. Illinois Association of Housing Authorities (IAHA) - Home Page 985.3 Indicators, HUD verification methods and ratings. The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. All 15 of the current SEMAP indicators will be covered. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. 15 points. It included development and launch of the Global Solar Atlas and Global Wind Atlas in . HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. 10 points. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. What are the 14 key indicators of performance? (2) HUD verification method: MTCS Report. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. (15 points. HUD will conduct an on-site review Modified or Withheld: Not withstanding a PHAs SEMAP score, HUD may modify or withhold a PHAs overall performance rating 5 Indicators Require a Quality Control Sample Tenant File Review Indicators Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income 5 points. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. (b) Failure of an PHA to submit its SEMAP certification within 60 calendar days after the end of its fiscal year will result in an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. 5 points. Enroll families in the family self-sufficiency (FSS) program as required and help FSS families achieve increases in employment income. (24 CFR 982.305). In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7. 0 points. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). 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